Who We Are
Founded in 1997 as a private nonprofit place-management organization, the DowntownDC Business Improvement District (BID) is a catalyst, facilitator, and thought leader in diversifying the economy, promoting public-private partnerships, and enhancing the downtown experience for all. We oversee a 138-block area of approximately 520 properties and numerous parks and public spaces, from Massachusetts Avenue NW on the north, including the Walter E. Washington Convention Center at Mount Vernon Square, to Constitution Avenue NW on the south, and from Louisiana Avenue NW on the east to 16th Street NW on the west.
Position Summary
DowntownDC BID is looking for a full-time Executive Assistant. The Executive Assistant will support the President/CEO in all aspects of their calendar management, expense reporting, and travel arrangements; provide reception/phone coverage and daily email management; and assist with special projects.
The right candidate needs to have demonstrated success in an Executive Assistant role to senior-level leadership and a proven ability to work with a high attention to detail, an excellent command of technology, and an ability to handle highly confidential information. This individual must be a self-starter, highly driven, and possess excellent communication and interpersonal skills.
The Executive Assistant serves as the primary point of contact for the President/CEO and also serves as a liaison with the BID’s Board of Directors. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to occasionally work under pressure to handle a wide variety of activities and confidential matters with discretion.
Responsibilities
- Manage day-to-day operations for the President/CEO.
- Provide sophisticated calendar management: prioritize inquiries and requests, troubleshoot conflicts with little guidance, and make judgments and recommendations to ensure smoothness in day to-day engagements.
- Manage expenses, track office credit card charges, and prepare and submit expense reimbursements for the President/CEO.
- Respond to routine internal and external correspondence with professionalism and in a timely manner.
- Organize seminars and executive meetings: facilities arrangement; planning, scheduling, and recruiting attendees; issuing event information; coordinating speakers; and more.
- Handle a wide variety of situations involving the clerical and administrative functions of the office.
- Manage a variety of projects for the President/CEO, some of which may have organizational impacts.
- Develop and maintain positive working relationships with all levels of staff.
- Take minutes or notes when needed; transcribe them for approval and distribution; maintain records of follow-up actions; and track the completion of these actions.
- Other duties and projects as assigned.
Requirements
- Bachelor’s degree from an accredited college or university is preferred.
- Minimum two years of executive assistant/office administration office experience, preferably in a nonprofit setting.
- Previous experience coordinating Board of Directors meetings and activities.
- Proficiency with Microsoft 365.
- Excellent organizational and communication skills and the ability to multitask.
- Excellent interpersonal skills and the ability to maintain confidentiality.
- Highly resourceful team player, with the ability to also be extremely effective working independently.
- Provide systematic and dependable follow-up, as well as a high level of organization and preparedness.
- Maintain workflow under pressure and in a fast-paced, high-profile work environment.
How to Apply
Applications must be received by February 17, 2023, to ensure maximum consideration. To apply, please email a copy of your resume and cover letter detailing your relevant experience to adminjobs@downtowndc.org.
Please send documents in PDF format, and title the email with the subject line “Executive Assistant – Your First Name and Last Name”; for example: Executive Assistant – John Doe.
Submissions without requested items may not receive full consideration. References will be requested of candidates who receive further consideration. Due to the volume of applications we receive, we are unable to respond to queries about application status and will only reach out to candidates we pursue further. Employment offers are conditional upon a successful criminal background check and screening for illegal substances.
BID Employment Conditions
DowntownDC BID employees must have received or be willing to receive the COVID-19 vaccination by the date of the hire to be considered. Proof of vaccination is required.
Affirmative Action/Equal Employment Opportunity
As an Affirmative Action/Equal Opportunity Employer, the DowntownDC BID is committed to excellence through diversity; the BID recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected statuses as required by applicable law. Please note that all new BID employees must have permission to work in the U.S.; therefore, employment eligibility verification is required.