Executive Assistant

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Purpose

The purpose of this position is to provide high-level support to the Executive Director, Senior Advisor and other department heads in achieving the organization’s programmatic goals.

Responsibilities

  • Coordinate executive communications, including taking calls responding to emails and interfacing with clients.
  • Scheduling meetings and appointments as well as, manage travel itineraries for the President/CEO.
  • Assist with arranging corporate events to take place outside of the workplace, such as golf tournaments and staff appreciation events.
  • Assist in the preparation and coordination of executive committee and board meetings including compiling materials, preparation of presentation materials and greeting guest speakers. Prepare minutes of meetings.
  • Monitor and respond to communications from key constituents, and coordinate follow-up.
  • Track and coordinate project-based work among staff from multiple departments with priority given to the CEO
  • Uphold a strict level of confidentiality.
  • In collaboration with IT staff and consultants, assist in the creation of programmatic SharePoint site for more effective collection, storage and retrieval of documents related to key projects.
  • Other project support as requested and assigned

Reporting Relationship

This position reports to the Executive Director and Department heads as appropriate.

 

Scope

  • Exercises high level of tact and discretion in communicating with internal and external contacts at all levels; routinely handles sensitive information.
  • Must exercise the highest level of professionalism and keep information confidential.
  • Does not obligate or expend funds except as directed by the President or with prior approval
  • Carries out directives and exercises judgement in prioritizing and responding to needs, with moderate supervision.

 

Qualifications

  • Excellent organizational and planning skills.
  • High degree of accuracy and attention to detail required.
  • Bachelor’s degree preferred.
  • Strong written and verbal skills required to present information clearly and persuasively to a variety of audiences.
  • Advanced proficiency in MS Office, including Word, Excel, PowerPoint and Outlook,
  • Excellent verbal and written communication skills
  • Demonstrate the ability to gather and distill information, conduct research, collect data, and monitor information changes
  • Strong analytical and problem-solving skills
  • Good judgment and decision-making ability
  • Strong initiative and ability to work with minimal supervision
  • High level of tact, discretion, and professionalism, to maintain confidentiality, handle sensitive materials, and interact with officials and executives internally and externally
  • Flexibility and adaptability to adjust to quickly changing priorities and handle multiple projects simultaneously.
  • Familiarity with, and passion for, Downtown DC a plus.

 

How to Apply

Please submit a cover letter and resume to Parker Roach, HR Manager at parker@downtowndc.org.

The Downtown Business Improvement District is an Equal Opportunity Employer.